Council Meeting 7th October 2024

To consider any Members reasons of absence

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

To receive Ward Member’s Reports.

County Cllr Adams

District Councillor Ciotti

District Councillor Robson

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on Monday 2^nd September 2024 – circulated 5.9.24

Decisions:

a)       Appeal Ref: APP/H1840/D/23/3336124 14 Middlesex, Pebworth, Stratford-on-Avon, Warwickshire CV37 8XF. The appeal is allowed and planning permission is granted for a hobby workshop at 14 Middlesex, Pebworth, Stratford-on-Avon, Warwickshire CV37 8XF in accordance with the terms of the application, Ref W/23/01761/HP and the plans submitted with it, subject to conditions.

b)       W/23/02296/FUL Proposal: Removal of existing agricultural buildings and replacement with a 2 bedroom dormer bungalow and garaging Location: Meadowbank Farm, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8XB. Application approved subject to conditions.

c)       W/23/02156/FUL – Demolition of existing dwelling and construction of nine dwellings, creation of new vehicular access into site along with private driveways and gardens, alteration and extension of retained outbuilding at Elm View and alteration and extension of Walnut Tree Cottage. Location: Elm View, Chapel Road, Pebworth, Stratford Upon Avon, CV37 8XJ. Planning Committee

a)       To receive the Clerk’s report on payments made since the last meeting

b)       To consider for approval the schedule of payments to be made by internet banking

c)       To consider and approve the second quarterly bank reconciliation, account balances and income and expenditure budgets.

d)       To note the second precept payment of £24,099 has been received.

e)       To consider the provision of a Parish Council wreath regarding Remembrance Day

a)       To note police report.

b)       To note the two new noticeboards on Broad Marston Rd & the Town Pool car park have now been installed.

c)       To consider the email from Trees in the Landscape (Cllr Cotton) emailed 25.09.24

a)       To receive update re 40/50mph speed limit.

b)       To note the defibrillator has now been registered with The Circuit.

c)       To finalise questionnaire and agree practicalities re distribution, timings etc

d)       To note Worcestershire County Council Highways has approved the ‘Worcestershire’ sign at the entrance to Meon Way Gardens.

a)       To note monthly report and consider any works required

b)       To note Clerk has reported the green carousel which has become loose in its foundations.

To receive update from Cllr Pearson.

To note the contract has been advertised with a closing date of 23^rd October.

To note update regarding trees of concern on Dorsington Rd. (emailed 23.09.24)

a)       To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)       To consider future tasks to be issued to the Lengthsman

c)       To note VAS data

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Monday 4^th November 2024 at the Village Hall, Pebworth.

None

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were asked to

declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their

nature.   

None declared

Clerk confirmed 1 application had been received for the vacancy of Parish Councillor. The applicant answered some questions and explained why he had applied for the vacancy.  Following a vote and unanimous approval Eugene Mccluskey was offered and accepted the position. The Acceptance of Office was duly signed and he joined the meeting.

Clerk confirmed there is 1 more vacancy to be filled

a)       1 member of the public was in attendance:

–          The ongoing Fibrex planning application was discussed, with several emails exchanged between Brodie Planning and Wychavon District Council. Brodie Planning is working to expedite the process. The delay now seems to be with Worcestershire County Council, which County Councillor Adams is aware of. District Councillor Robson will gather information about the footway and report back to the Parish Council for their feedback. District Councillor Robson also noted that this is the ideal time to provide input on how the S106 funds should be allocated and to ensure they are assigned to the appropriate category.

–          The spoil outside the fire station, reported last month, has still not been removed. Clerk to request John Hyde remove.

b)      County Councillor Adams – apologies received, and report provided (Appendix B)

c)       District Councillor Robson – reminded people to complete the rural transport survey and the residents survey. District Councillor Robson to send the links for Clerk to put together a Facebook post.

The Chairman closed the open forum and reconvened the meeting at 19:30.

The Minutes of the Ordinary Parish Council Meeting held on Monday 2^nd September 2024 at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Chairman.

Decisions:

a)       Appeal Ref: APP/H1840/D/23/3336124 14 Middlesex, Pebworth, Stratford-on-Avon, Warwickshire CV37 8XF. The appeal is allowed and planning permission is granted for a hobby workshop at 14 Middlesex, Pebworth, Stratford-on-Avon, Warwickshire CV37 8XF in accordance with the terms of the application, Ref W/23/01761/HP and the plans submitted with it, subject to conditions.

b)       W/23/02296/FUL Proposal: Removal of existing agricultural buildings and replacement with a 2 bedroom dormer bungalow and garaging Location: Meadowbank Farm, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8XB. Application approved subject to conditions.

c)       W/23/02156/FUL – Demolition of existing dwelling and construction of nine dwellings, creation of new vehicular access into site along with private driveways and gardens, alteration and extension of retained outbuilding at Elm View and alteration and extension of Walnut Tree Cottage. Location: Elm View, Chapel Road, Pebworth, Stratford Upon Avon, CV37 8XJ. Planning Committee comments awaited.

d)       W/24/01575/HP Proposal: Existing Garage roof to be replaced to suit conversion ancillary to the enjoyment of the dwelling – (Variation of condition 2 Ref. W/22/01748/HP) Location: Ashford House, 5 Mill Field, Pebworth, Stratford Upon Avon, CV37 8UX. Application approved subject to conditions.

a)       Council noted the Clerk’s report on payments made since the last meeting.

b)       The Council gave consideration and unanimous approval of the payments listed in Appendix A, confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Pearson to authorise the payments made by internet banking.

c)       It was resolved to approve the second quarterly bank reconciliation, account balances and income and expenditure budgets. Cllr Cotton initialled.

d)       Council noted the second precept payment of £24,099 has been received.

e)     To purchase a Parish Council wreath regarding Remembrance Day. Clerk to order direct to Cllr Weller.

a)       Members noted the police report – Clerk to contact P C Prentice to request monthly report and attendance at the December meeting at Meon View.

b)       Members noted the two new noticeboards on Broad Marston Rd & the Town Pool car park have now been installed.

c)       Heart of England Forest and Wychavon District Council are launching “Trees in the Landscape,” funded by the UK Shared Prosperity Fund. Open to landowners and communities in Wychavon, the scheme offers a variety of tree packs, including hedgerow, fruit, and woodland options. Cllr Cotton will follow this up on behalf of the Parish Council.

a)       The Clerk has been requesting an update on reducing the speed limit from 50 mph to 40 mph on the B4632 Campden Road, specifically between the roundabout leading into Meon Vale and the new roundabout. To date, no response has been received.

b)       Members noted the defibrillator has now been registered with The Circuit. Cllrs Cotton & Mccluskey’s contact details to be added to the defib housing.

c)       Cllr Pearson has prepared a detailed questionnaire regarding the public open space, which he will send to Persimmon for their input. Once feedback is received, the Clerk will arrange for 250 copies to be printed. Cllrs Cotton and Mccluskey will deliver these to each household, and responses can be submitted via the letterbox at the showhome offices. The Parish Council’s December meeting will be held at the Meon Vale Community Hall, with an open session for questions from 6:30 to 7:00 pm, followed by the formal Parish Council meeting at 7:00 pm.

d)       Members noted Worcestershire County Council Highways has approved the ‘Worcestershire’ sign at the entrance to Meon Way Gardens.

a)       Members noted the monthly reports.

b)       Members noted the green carousel has become loose in its foundations. Although this is now out of warranty Kompan have approved the repair free of charge. This will take place on 18^th November.

c)       Some of the fence posts on the Recreation Field have become rotten.  Clerk to arrange for repairs.

A quote for £5,000 has been received to perform the necessary work for the NDP review. A grant application can be submitted to the Ministry of Housing, Communities & Local Government, but the application process is quite detailed. The clerk will forward the quote to Brodie Planning for their input. It was agreed to issue a purchase order for the quoted amount, regardless of the success of the grant application, with funds sourced from the Parish Council.

Members noted the contract has been advertised; 2 tenders have been received to date with a closing date of 23^rd October.  Cllrs Weller & Mccluskey along with Clerk to review the tenders and consider recommendations for the November meeting.

A Highways Officer visited the site on Dorsington Road, where dead trees were reported along the treeline. The officer has now obtained the landowner’s details, and a letter has been sent requesting an inspection of the treeline, as well as any necessary works to ensure safety.

a)       Lengthsman has carried out some headwall works on Priory Lane and installed the 2 new noticeboards.

Future Tasks:

–          Clerk to arrange for a wasp nest to be removed by the village hall.

–          Cllr Cranage will provide information on some drainage clearance works.

b)      The VAS data was noted. It was resolved to rotate the VAS every 2 weeks which will mean each site will receive it after 8 weeks.

a)       Contact Luke Farmer to check on the status of the drainage works.

b)       Clerk to find out how many people would be interested in a defib training session

Council confirmed the date of the next Ordinary Parish Council Meeting on Monday 4^th November 2024 at 7.00pm in the Village Hall, Pebworth and the Budget Planning Meeting on Monday 25^th November, 7pm.