Agenda
To all Members of the Council
You are hereby summoned to attend the Annual meeting of the Pebworth Parish Council to be held in Mary’s Room at the Village Hall, Pebworth on Monday 12th May 2025 at 7.00pm for the purpose of transacting the following business only.
Donna Bowles
Clerk to the Council
MEETING AGENDA
| 1. | Election of Chairman: Richard Weller |
| 2. | Chairman’s Declaration of Acceptance of Office |
| 3. | Apologies Considered for Absence: |
| 4. | Register of Interests:
Members are reminded of the need to keep their register of interests up to date. Members are reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate.
Disclosure of Interests Members to declare any other disclosable interests in items of the agenda and their nature.
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| 5. | Election of Vice-Chairman: James Pearson |
| 6. | Appointment of Committees:
Staffing Cllrs Weller & Pearson |
| 7. | Appointment to Working Groups: Serving Appointments in Italics
Finance – full Council Pebworth in Bloom – Cllr Shiers |
| 8. | To Appoint Councillors to the following roles:
Playing Fields Warden – John Hyde (Lengthsman) |
| 9. | Document Reviews:
a) Standing Orders b) Financial Regulations c) Amendment or updates to the Council’s cemetery fees d) Recreation Ground Terms and Conditions for Use e) Risk Management Policy |
| 10. | Dispensations
To consider any members requests for a new dispensation on matters of disclosable interest. |
| 11. | Closure of Meeting : |
Minutes
Pebworth Parish Council
Minutes of the Annual Council Meeting of the Parish Council held
At the Village Hall, Pebworth on Monday 12th May 2025
Present: Councillors: Richard Weller, Simon Shiers, Jodi Cotton & Alex Neal
In attendance: Mrs D Bowles (Clerk), County Councillor Robson, District Councillors Hannah Robson & Judith Ciotti
Also in attendance: 3 members of the public.
| 1. | Election of Chairman:
Cllr Richard Weller was nominated by Cllr Shiers & seconded by Cllr Cotton and being the only nominee was elected as Chairman unopposed. |
| 2. | Chairman’s Declaration of Acceptance of Office:
Cllr Weller signed the Declaration of Acceptance of Office, witnessed by the Clerk to the Parish Council. |
| 3. | Apologies Considered for Absence:
Cllrs Pearson, Cranage & McCluskey – accepted |
| 4. | Register of Interests:
Members are reminded of the need to keep their register of interests up to date. Members are reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate. Disclosure of Interests Members to declare any other disclosable interests in items of the agenda and their nature. None declared. |
| 5. | Election of Vice-Chairman:
Cllr James Pearson was proposed by Cllr Weller and seconded by Cllr Shiers and elected as Vice Chairman. |
| 6. | Appointment of Committees:
Staffing Committee: Cllrs Weller & Pearson were appointed to this Committee, with the possibility of adding a further Member if necessary. |
| 7. | Appointment to Working Groups:
Finance – It was agreed all members will form the group. Pebworth in Bloom – Cllr Shiers Meon Way Gardens – Cllr Weller proposed a Working Group be set up to have a point of contact for MWG residents. Cllrs Cotton, McCluskey & Neal were appointed to this Group. |
| 8. | Appoint Councillors to the following roles:
Playing Fields Warden – it was resolved for the Lengthsman to continue carrying out weekly checks. |
| 9. | Document Reviews:
a) Standing Orders – the amendments were noted and unanimously accepted. b) Financial Regulations – the amendments were noted and unanimously accepted. c) Amendment or updates to the Council’s burial ground fees – no amendments proposed d) Recreation Ground Terms & Conditions for Use – no amendments proposed e) Risk Management Policy – this was unanimously approved |
| 10. | Dispensations:
a) No dispensations requested. |
| 11. | Closure of Meeting: The Chairman closed the meeting at 19:10 hrs. |
Chairman: ______________________________________________Date:_________________
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