Council Meeting 6.10.25

To consider any Members reasons of absence

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session, but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

To receive Ward Member’s Reports.

County Cllr Robson

District Councillor Ciotti

District Councillor Robson

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on 1^st September 2025 – Circulated on 8^th September

Application Number: W/25/01985/PIP Location: Crossways, Blakes Hill, Ullington, Evesham, WR11 8QH Description of Proposal: Permission in Principle for up to 3 new dwellings

a) To receive the Clerk’s report on payments made since the last meeting

b) To note receipt of second precept payment
c) To consider for approval the schedule of payments by internet banking
d) To approve appointment of new internal auditor
e) To approve upgrade of parish email mailbox to 10GB (£24 per annum)

f) To consider the amount to transfer into investment account

a)       Public Rights of Way Survey – response from G Fowles PROW warden

b)       To consider email from resident regarding “reserved” signage

c)       To receive update regarding rat problem near “The Close” the ditch to the back of the area is due to be cleared out again which will hopefully resolve the problem.

a)       To note various emails received from residents to Citizen Housing regarding anti-social behaviour and their responses.

a)       To note monthly report and consider any works required

b)       To consider quotes for the repairs around the perimeter of the MUGA.

c)       To receive update from Cllr Neal regarding the proposed fencing of the play equipment at The Close in relation to the petition handed in during Open Forum 7.7.25 and remove part in yellow. I think you were going to seek advice from WDC re the fence as well?

d)       To receive update on pétanque court and request for the installation of a gate

e)       To note repairs to the roundabout and carousel have now been completed

f)        To note the replacement slide has not yet been installed. Clerk has chased Kompan – date for repairs is set for 11^th October

g)       To receive update re request for more dog fouling signs to be installed at The Close

h)       To note Charity Classic Car event did not go ahead due to clashing dates with another large car show.

To receive update regarding Wychavon District Council funding for Neighbourhood Plans.

a)      To note County Councillor Robson has authorised the repair works on Broad Marston Rd footway to be paid from her Highways fund. The work has been completed

b)     To note planned road closure Dorsington Road

a)       To note Lengthsman’s jobs issued from last Council meeting, comment on progress

b)       To consider future tasks to be issued to the Lengthsman

c)       To note the tennis nets are now removed for winter and will be reinstated April 2026

d)       To note VAS data for September

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Monday 3^rd November 2025 at the Village Hall, Pebworth.

Cllrs Jodi Cotton and James Pearson

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were  asked to declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their nature.

Member of public in attendance 1

A)      Requesting update regarding the NDP and comment  that land that backs on to Bank Farm is undergoing a lot of works.  Still to be kept on the agenda.  Confirmed NDP will be going to referendum.

B)      Damage to VAS pole – reported to Highways who are going to assess damage.

Summary – Wychavon District Councillor Judith Ciotti Report (October 2025)

·       The Annual Residents’ Survey opens next week for four weeks, offering a chance for public feedback on local services.

·       Work on Local Government Reorganisation continues, with consultants preparing a business case for two new Unitary Councils (North and South) by November, shared across five Districts.

·       A recent Carbon Reduction and Climate Adaptation workshop by Sustainability West Midlands focused on preparing for climate impacts and supporting farmers and businesses.

·       Free Domestic Abuse Awareness Training (‘Cut it Out’) is available to anyone interested; initially aimed at hairdressers, it now covers a wider audience.

·       A meeting was held with key agencies to address anti-social behaviour in Meon Way Gardens. Residents are advised to report future issues first to the housing provider and then, if unresolved, to the Community Safety Partnership.

County Councillor Robson was not in attendance and no report has been received.

• The Chairman closed the open forum and reconvened the meeting at 19.30

The Minutes of the Ordinary Parish Council Meeting held on Monday 1^st September 2025 at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Chairman.

a)       Application Number : W/25/01985/PIP Location: Crossways, Blakes Hill, Ullington, Evesham, WR11 8QH Description of Proposal: Permission in Principle for up to 3 new dwellings

No comments from the Parish Council regarding this application.

Decisions: No planning decisions received.

a)      No payments made since the September payments were made.

b)      The second half of the precept payment has been received (£26,624)

c)      Council approved the payments made in September (Appendix A).

d)      The Council gave consideration and unanimous approval of the payments listed in Appendix B, confirming the payments in Appendix B have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Weller to authorise the payments made by internet banking.

e)      New Internal Auditor Lydia Cox has been appointed

f)        New Parish Council email mailbox of 10GB at a cost of £24 per annum has been approved

g)       The Council gave consideration to the amount of funds to be transferred to the investment account.  It was agreed that no monies as yet would be transferred.   To stay on the agenda for future consideration

a)      Public rights of way survey – to consider response from G Fowles PROW warded – this has been completed by Cllr Weller.

b)      To consider email from resident regarding ‘reserved’ signage at ‘The Pool’ – This is believed to be council land Clerk to arrange meeting with Cllr Weller and parties concerned.

c)      To receive update regarding rat problem near ‘The Close’ the ditch is due to be cleared again which hopefully will help resolve this problem – Clerk has asked pest control for a more detailed report.

d)      Nature recovery strategy – It has been noted that residents have had difficulty completing this – Clerk to forward feedback.

a)      To note various emails received from residents to Citizen Housing regarding antisocial behaviour and their responses – The problem still persists and isn’t improved – Cllr Weller will report back after speaking to Cllr Robson after update from the meeting.

a)      Members note the monthly reports with no additional works being required at present.

b)      Quotes for repairs around the perimeter of the MUGA were considered – item to remain on the agenda due to such a long dry spell the ground will be re-assessed once it’s had time to recover.

c)      To receive update from Cllr Neal regarding the proposed fencing of the play equipment at The Close –  Quote has been received to fence the play equipment, Council will need to consult all residents before any decisions are made also obtain more quotes for works.  Clerk to contact fencing specialist at WDC for advice, also consider cost of maintenance.

d)      To receive update on pétanque court and request for the installation of a gate – no action as yet – to be reconsidered in spring – to remain on agenda.

e)      Members noted repairs to the roundabout and carousel have now been completed.

f)        The replacement slide has not yet been installed. The Clerk has chased Kompan this is now due to be completed on 18^th November delay due to additional parts needed.

g)       To consider request for more dog fouling signs to be installed at The Close. Agreed in principle but more info will be sought from the dog warden re costing, Clerk to gain quotes for two more signs.

h)      To note Charity Classic Car event did not go ahead due to clashing date with another large car show

NDP will be going to referendum – Clerk/Cllr Pearson to contact WDC regarding funding

No Internments took place in September

a)Members noted County Councillor Robson has authorised the repair works on Broad Marston Rd footway – these works have been completed.

b) To note planned closure Dorsington Road will be added to Village Facebook Page

a)      New and outstanding Lengthsman/Handyman matters:

b)      Future Tasks:

–          Bollards on Front Street two bollards have been damaged by farm vehicle – may need complete replacement Lengthsman to investigate

c)      To note the tennis nets are now removed for winter and will be reinstated April 2026

d)      The VAS data for September was noted

a)      Bike Shelter Meon Way Gardens – different county asking for charitable contribution.  Clerk to investigate if this is ok to do due to being outside County also send Charitable Donation Form

b)      Cllr Neal may be resigning as Councillor due to leaving the area – no dates as yet.

a)      Clerk to contact Wychavon council regarding funding for NDP – Brodie planning helped write last one

b)      Cllr Weller to contact Cllr Robson to gain more info regarding the meeting held with regards to Meon Way Gardens and antisocial behaviour.

c)      Cllr Weller to contact resident regarding Town Pool parking issue to discuss

d)      Re ditch clearance, clerk to ask Raffe for quote and make clear debris must be cleared.

e)      Clerk to provide feedback re nature recovery strategy

f)        Clerk – contact playground fencing specialist from Wychavon Council

g)      Clerk to source quote for dog fouling signs for The Close

h)      Clerk to add road closures – Clerk to add to Facebook Page

i)        Cllr McClusky to assess more the need for bike shelter Meon Vale School and how many children from the Parish would use it. 

j)        Clerk to source Charitable donation form and process

Council confirmed the date of the next Ordinary Parish Council Meeting on Monday ^3rd November 2025 at 7.00pm in the Village Hall, Pebworth.