Council Meeting 3.11.25

To consider any Members reasons of absence

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

To receive Ward Member’s Reports.

County Cllr Robson’s October Report

County & District Councillor Report – October 2025

• Continuing to pursue drawings and costings for the Honeybourne Station car park crossing. GWR has agreed to fit caps on car park lights to reduce glare for nearby residents. Installation date to be confirmed.
• Attended a Strengthening Communities Workshop (CALC & Citizens Advice). Health and Wellbeing Officer invited to speak at a future parish networking event (details to follow).
• Rights of Way Improvement Plan consultation open until 26 Oct 2025 – separate surveys for councils and the public.
• Wychavon Resident Survey open until 9 Nov 2025.
• Local Cycling and Walking Infrastructure Plan consultation open until 31 Oct 2025.
• Reports of uncleared blocked drains/gullies requested.
• Attended 18 meetings this month, including full council sessions, planning, scrutiny, police liaison, housing, and Fire & Rescue Authority meetings.

District Councillor Ciotti’s October report

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on 6^th October 2025 – Circulated on 10^th October

APPLICATIONS:

1)       W/25/02180/LB  W/25/02184/HP Location: Broad Marston Manor, Broad Marston Road, Broad Marston, Pebworth, Stratford Upon Avon, CV37 8XY Description of Proposal: Repairs to west elevation wall and wall plate, new and replacement dormer windows, roof repairs and new roof covering

2)       Application Number : W/25/02265/LB Associated Ref:W/25/02266/HP Location: Low Furrow, Friday Street, Pebworth, CV37 8XW Description of Proposal: Proposed conversion of outbuilding to annex.

3)       Planning Ref: W/25/01048/FUL Demolition of existing agricultural barns and replacement with 3no. dwellings and associated works Location: Bank Farm, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ Date received: 28.10.25 Description of additional information/amendment: A further dwelling has been removed to provide 3 dwellings. The layout and design of the homes has been amended. Further information regarding a private refuse collection and surface water drainage has been submitted.

DECISIONS:

1)       Application No: W/25/01717/LB  W/25/01718/HP The Cottage Friday Street Pebworth Worcestershire CV37 8XW The Cottage, Friday Street, Pebworth, STRATFORD UPON AVON, CV37 8XW Proposal: . Single storey extension to rear and internal and external alterations. APPLICATION REFUSED.

2)       Application No: W/25/01610/FUL Ashmead, Buckle Street, Ullington, Evesham, WR11 8QH Proposal: . Change of use to Class B8 (storage or distribution) including alterations to vehicular access and the stationing of storage containers. Part II.  APPLICATION REFUSED.

3)      Application No: W/25/01985/PIP – Haggarty Crossways Blakes Hill Ullington Evesham WR11 8QH Crossways, Blakes Hill, Ullington, Evesham, WR11 8QH Proposal: . Permission in Principle for up to 3 new dwellings Part II.  APPLICATION REFUSED

a) To receive the Clerk’s report on payments made since the last meeting
b) To consider for approval the schedule of payments by internet banking

c) To consider the amount to transfer into investment account

d)To consider and approve the second quarterly bank reconciliation, account balances and

income and expenditure budgets.

a)       To receive update from Cllr Weller regarding “reserved parking” signage at Town Pool

b)       To receive update regarding rat problem near “The Close” the ditch to the back of the area is due to be cleared out again which will hopefully resolve the problem.

c)       To recognise the Britain in Bloom award and the work done by PiB and the volunteers

a)       To consider update from Cllr Weller regarding meeting held by Cllr Robson with regards to antisocial behaviour at Meon Way Gardens.

a)       To note monthly report and consider any works required

b)       To receive update from Cllr Neal regarding the proposed fencing of the play equipment at The Close

c)       To note repairs to the roundabout and carousel have now been completed

d)       To note slide replacement is due for completion on 18^th November 2025

e)       To receive update on quotes from Clerk for ‘no fouling’ signs for The Close.

f)        To consider request to use the Rec and Close for Party in the Park on Sunday 13^th Sept 2026 (Thurs 10^th to Monday 14^th Sept 2026 including set up and take down).

To receive update regarding Wychavon District Council funding for Neighbourhood Plans.

a)       No internments took place in September

b)       A request has been received for transfer of burial rights – information and form sent, awaiting return.

a)       consider request received to lease a plot that no longer seems to be in use (plot 7b) Letter has been sent to the current occupier

b)       To note this is NOT plot 9 as previously stated in October minutes

None to note

a)       To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)       To consider future tasks to be issued to the Lengthsman

c)       To note VAS data for October

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Monday 1^st December 2025 at the Village Hall, Pebworth.

Cllr Richard Weller

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were  asked to declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their nature.

Member of public in attendance 7

A)      Pebworth in Bloom
The new information board is scheduled for installation within the next few days. Queries were raised regarding the method of securing the board into the ground and whether any protective measures will be in place during the installation process. No protective arrangements are planned at this stage; however, the area will be closely monitored, and appropriate action will be taken should any issues arise.

B)      Land for Sale – Friday Street
Residents have expressed concerns about potential property development on the site. Although the land carries some hope value, it lies within a conservation area, making planning permission difficult, and parts of the site are prone to flooding. The Parish Council remains fully supportive of the NDP, which should offer some protection.

The option of purchasing the land for Parish use was discussed but is beyond the current budget. The Heart of England has been contacted to explore their possible interest.

C)     Neighbourhood Development Plan (NDP)
A question was raised regarding the progress of the NDP. The Parish Council has submitted a formal expression of interest to secure funding, with up to £10,000 available to support the plan’s development and associated activities.

District Councillor Report – Cllr J. Ciotti (November 2025)

• Wychavon Residents’ Survey – Open until 9 November; residents encouraged to participate (four £100 vouchers available).
• Honeybourne Bereavement Café – Held at The Gate Inn, Honeybourne, first Saturday each month, 9:30–11:30 a.m.; open to all local residents; supported by Wychavon DC.
• Watercourses and Pollution Consultation – Government consultation underway to strengthen environmental enforcement; Avonvale River Action Group seeking volunteers to help monitor local waterways (avonvaleriver.org).
• Broadway Archaeological Excavations – Fourteen-month project completed at Milestone Ground; significant finds from prehistory to Anglo-Saxon period; artefacts under analysis; site to be developed for housing and sports use.

County & District Councillor Robson’s Report

Cllr Robson reported that October had been a busy month, including nearly 20 meetings, a by-election, and a High Court hearing.
A meeting was held in Bretforton with County Highways and Police to discuss speeding and HGV issues. The Offenham planning application was deferred and will return to committee in November.

At Worcestershire County Council’s full council meeting, key matters included:

• Agreement to provide free bus travel for veterans from April 2026.
• Debate on Local Government Reorganisation – County Council supporting a single unitary, Districts favouring two (North & South Worcestershire).
• Updates from the Police and Crime Commissioner and Chief Constable.
• Discussion on capital spending, vaccinations, and audit recruitment.

Wychavon District Council’s full meeting covered housing directorate matters, the reorganisation debate, the 2026/27 budget, and the Worcestershire Parkway Infrastructure Application.

Cllr Robson attended the Fire & Rescue Awards Ceremony, where Pebworth firefighters were recognised for lifesaving actions.
Ongoing casework includes schools, transport, planning, speeding, housing, and grants. Some Divisional Fund remains available for applications.
Cllr Robson also assisted South Littleton Parish Council in planting 1,000 Narcissus bulbs as part of their biodiversity project.

A Parish Councillor Networking Evening will be held on 17th November at Littletons Football Club, with 20 councillors confirmed to attend.

The Chairman closed the open forum and reconvened the meeting at 19.30

The Minutes of the Ordinary Parish Council Meeting held on Monday 6^th October 2025 at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Vice Chairman.

APPLICATIONS:

1)      W/25/02180/LB  W/25/02184/HP Location: Broad Marston Manor, Broad Marston Road, Broad Marston, Pebworth, Stratford Upon Avon, CV37 8XY Description of Proposal: Repairs to west elevation wall and wall plate, new and replacement dormer windows, roof repairs and new roof covering

NO COMMENTS TO BE MADE FROM THE PARISH COUNCIL

2)      Application Number : W/25/02265/LB Associated Ref:W/25/02266/HP Location: Low Furrow, Friday Street, Pebworth, CV37 8XW Description of Proposal: Proposed conversion of outbuilding to annex.

NO COMMENTS FROM TO BE MADE FROM THE PARISH COUNCIL

3)      Planning Ref: W/25/01048/FUL Demolition of existing agricultural barns and replacement with 3no. dwellings and associated works Location: Bank Farm, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ Date received: 28.10.25 Description of additional information/amendment: A further dwelling has been removed to provide 3 dwellings. The layout and design of the homes has been amended. Further information regarding a private refuse collection and surface water drainage has been submitted.

THIS IS AN AMENDMENT TO A PREVIOUS APPLICATION – MORE INFO TO BE SOUGHT BEFORE COMMENTING

DECISIONS:

1)      Application No: W/25/01717/LB  W/25/01718/HP The Cottage Friday Street Pebworth Worcestershire CV37 8XW The Cottage, Friday Street, Pebworth, STRATFORD UPON AVON, CV37 8XW Proposal: . Single storey extension to rear and internal and external alterations. APPLICATION REFUSED.

2)      Application No: W/25/01610/FUL Ashmead, Buckle Street, Ullington, Evesham, WR11 8QH Proposal: . Change of use to Class B8 (storage or distribution) including alterations to vehicular access and the stationing of storage containers. Part II.  APPLICATION REFUSED.

3)      Application No: W/25/01985/PIP – Haggarty Crossways Blakes Hill Ullington Evesham WR11 8QH Crossways, Blakes Hill, Ullington, Evesham, WR11 8QH Proposal: . Permission in Principle for up to 3 new dwellings Part II.  APPLICATION REFUSED

Planning Applications – Council Approach
Cllr Pearson raised a point for future consideration, noting that the Council typically either opposes schemes or provides comments, and rarely offers outright support. It was suggested that, going forward, the Council should give greater consideration to supporting applications that are deemed appropriate and beneficial to the village.

a)      The Council gave consideration and unanimous approval of the payments listed in Appendix A, confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Pearson to authorise the payments made by internet banking.

b)      The Council gave consideration and unanimous approval of the payments listed in Appendix B, confirming the payments in Appendix B have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Pearson to authorise the payments made by internet banking.

c)      The Council gave consideration to the amount of funds to be transferred to the investment account.  It was agreed that £50,000 would be transferred.

d)      To note the bank recs, acct balances and income and expenditure budgets were noted and signed off.

a)      To receive update from Cllr Weller regarding “reserved parking” signage at Town Pool – to remain on the agenda due to Cllr Weller’s absence

b)      To receive update regarding rat problem near “The Close” the ditch to the back of the area is due to be cleared out again which will hopefully resolve the problem. Noted that the ditch has now been cleared.

c)      To recognise the Britain in Bloom award and the work done by PiB and the volunteers

a)      To consider update from Cllr Weller regarding meeting held by Cllr Robson with regards to antisocial behaviour at Meon Way Gardens. To remain on agenda for next meeting due to Cllr Weller’s absence.

a)      Members note the monthly reports with no additional work being required at present.

b)      To receive update from Cllr Neal regarding the proposed fencing of the play equipment at The Close – consultation to residents will be added to the NDP referendum to ask for consensus.

c)      To note repairs to the roundabout and carousel have now been completed

d)      To note slide replacement is due for completion on 18^th November 2025

e)      To receive update on quotes from Clerk for ‘no fouling’ signs for The Close. Several designs available – Cllr Weller to action on deciding design and placement of signs based on his experience as a dog owner.

f)        To consider request to use the Rec and Close for Party in the Park on Sunday 13^th Sept 2026 (Thurs 10^th to Monday 14^th Sept 2026 including set up and take down). This has been agreed

To receive update regarding Wychavon District Council funding for Neighbourhood Plans. Expression of interest hopefully by next meeting Cllr Pearson will have further updates. Full funding of £10,000 been applied for.

a)      No internments took place in October

b)      A request has been received for transfer of burial rights – information and form sent, awaiting return.

a)    Request received to lease a plot that no longer seems to be in use (plot 7b)  – Letter has been sent but no response as yet. Clerk to contact again.

b)    To note that this plot is NOT plot 9 as previously stated in October minutes.

No matters to note at the time of the meeting

a)      New and outstanding Lengthsman/Handyman matters:

1.    Broadmarston –  Rotation and charging of VAS signs following site specific approval and authorsation from the Manager.

2.    Broadmarston Road – Clearance of gully grates

3.    Back Lane – Rotation and charging of VAS signs following site specific approval and authorization from the manager.

b)      Future Tasks:

–          Bollards on Front Street two bollards have been damaged by farm vehicle – may need complete replacement Lengthsman to investigate

c)      The VAS data for October was noted

a)      Wychavon Parish Councillor Networking meeting on 17^th November. Cllr Shiers is attending along with Cllr Pearson.

b)      Remembrance Day on The Close – wreath will be laid on behalf of Parish Council.

c)      Cllr Neal has sadly resigned as Councillor due to moving out of the area.

a)      Cllr Weller to decide on the most appropriate “No Dog Fouling” signs for the parish, based on his experience as a dog owner.

b)      Clerk to ask Lengthsman to move dog waste bag dispenser on School Road to be moved to the far end next to the bungalow.

c)      Re allotment request, clerk to email new contact provided to investigate this further.

d)      Clerk to ask Lengthsman to investigate re bollards outside bank House

e)      Clerk to gather comments to be sent to planning regarding Bank Farm

f)        Cllr Pearson to give update re NDP at next meeting

g)      Cllr Weller to give update regarding Meon Way Gardens meeting with Cllr Robson. 

h)      Cllr Weller to give update regarding reserved parking signage at Town Pool.

Council confirmed the date of the next Ordinary Parish Council Meeting on Monday 1^st December 2025 at 7.00pm in the Village Hall, Pebworth