Council Meeting 11th March 2024

To consider any Members reasons of absence

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

To receive Ward Member’s Reports.

County Cllr Adams

District Councillor Ciotti

District Councillor Robson

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on Monday 5^th February 2024 – circulated 6^th February

a)       W/24/00305/FUL Location: Pebworth Manor, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8XB Description of Proposal: Change of use of domestic storage building to dwelling (part retrospective)

b)       W/24/00258/HP Location: Ivy Cottage, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ Description of Proposal: Single storey rear extension (Variation of condition 2. Ref W/22/01253/HP)

c)       W/23/02437/FUL Location: Far View, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Description of Proposal: Planning permission to erect a replacement dwelling, including demolition of existing. Parish Council comments to be found: https://plan.wychavon.gov.uk/Planning/Display/W/23/02437/FUL

d)       APP/H1840/W/23/3331631 Proposal: Demolition of existing agricultural barns and replacement with 5no. detached dwellings. Site at: Bank Farm Front Street Pebworth Stratford Upon Avon CV37 8XQ. Parish Council provided further comments to the Planning Inspectorate. For a copy of these comments please contact the Clerk clerk@pebworthparishcouncil.gov.uk

e)       APP/H1840/W/23/3329200 Proposal: Residential conversion of barn including replacement roof and extension, to replace approved barn conversion Site at: Land Adj To Bramble Cottage Dorsington Road Dorsington Pebworth

Decisions:

f)        W/23/02437/FUL Proposal: Planning permission to erect a replacement dwelling, including demolition of existing Location: Far View, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Application Approved Subject to Conditions.

g)       W/23/02597/CLE Proposal: Certificate of lawfulness for existing single storey side extension Location: Pebworth Manor, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8XB Certificate of Lawfulness Granted.

h)      W/23/02146/FUL Proposal: Change of Use of Highway Land to Private Garden Location: Old Granary, 1 Bank Farm Court, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ Application Approved Subject to Conditions.

a)       To consider for approval the schedule of payments to be made by internet banking

b)       To consider the approval of payment of Parish Games invoice when received

a)       To receive update from Cllrs Weller/Cranage regarding quotes for drainage works on Friday Street and Broad Marston Road.

b)       To consider proposed MWG Open Space designs by Persimmon

To receive feedback following meeting with Brodie Planning.

To receive update on ditch at The Close

a)       To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)       To consider future tasks to be issued to the Lengthsman

c)       To note VAS data

a)       Risk Assessment Schedule

b)       Data Protection & Information Security Policy

c)       Asset Register

d)       To receive update on Bio Diversity Policy

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Monday 8^th April 2024 at the Village Hall, Meon Vale.

To confirm the date of the Annual Parish Meeting on Monday 22^nd April at 7pm at the Village Hall, Pebworth

None

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were asked to

declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their

nature.   

None declared

a)       4 members of the public were in attendance and the following queries were raised:

–          When the drop kerb will be installed on Chapel Rd; these are due to be installed by the end of the financial year.

–          Canopy lift works – these have been actioned however this was queried. Clerk to investigate.

–          Regarding the criteria for social housing; Cllr Weller stated this does not fall under the Parish Council remit.

–          Comments were made about the speed of cars along Long Marston Rd; County Councillor Adams investigated the possibility of extending the 30mph limit to Millfield some years back however this was declined. Pedestrian signs were installed at that time.

–          Regarding Persimmon and Meon Way Gardens relating to the precept and social housing.

–          The road drain at the bottom of the field at Manor Farm, Back Lane is blocked. Clerk to report.

–          Queries were raised regarding speeds of vehicles and whether the PC can ask the police to provide a speed camera vehicle. Clerk advised the Police are looking to attend the May meeting.

–          Regarding the car in the ditch at Long Marston Rd. Police are aware however it cannot be removed at present until the insurance company has carried out investigations.

b)      County Councillor Adams arrived at 20:10; report to follow

c)       District Councillor Ciotti reported –

–          Nigel Huddleston MP is calling for constituent input for a future expansion to the Worcestershire On Demand bus service. Clerk to relay this via email, social media and noticeboards.

The Chairman closed the open forum and reconvened the meeting at 19:35.

The Minutes of the Ordinary Parish Council Meeting held on Monday 5^th February at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Chairman.

a)       W/24/00305/FUL Location: Pebworth Manor, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8XB Description of Proposal: Change of use of domestic storage building to dwelling (part retrospective). Following discussion “No comment” from Members.

b)       W/24/00258/HP Location: Ivy Cottage, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ Description of Proposal: Single storey rear extension (Variation of condition 2. Ref W/22/01253/HP). Following discussion “No comment” from Members.

c)       W/23/02437/FUL Location: Far View, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Description of Proposal: Planning permission to erect a replacement dwelling, including demolition of existing. Parish Council comments to be found: https://plan.wychavon.gov.uk/Planning/Display/W/23/02437/FUL

d)       APP/H1840/W/23/3331631 Proposal: Demolition of existing agricultural barns and Pebworth Parish Council replacement with 5no. detached dwellings. Site at: Bank Farm Front Street Pebworth Stratford Upon Avon CV37 8XQ. Parish Council provided further comments to the Planning Inspectorate. For a copy of these comments please contact the Clerk clerk@pebworthparishcouncil.gov.uk

e)       APP/H1840/W/23/3329200 Proposal: Residential conversion of barn including replacement roof and extension, to replace approved barn conversion Site at: Land Adj To Bramble Cottage Dorsington Road Dorsington Pebworth. No comments from Members received.

Decisions:

f)        W/23/02437/FUL Proposal: Planning permission to erect a replacement dwelling, including demolition of existing Location: Far View, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Application Approved Subject to Conditions.

g)       W/23/02597/CLE Proposal: Certificate of lawfulness for existing single storey side extension Location: Pebworth Manor, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8XB Certificate of Lawfulness Granted.

h)       W/23/02146/FUL Proposal: Change of Use of Highway Land to Private Garden Location: Old Granary, 1 Bank Farm Court, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ Application Approved Subject to Conditions.

a)       The Council gave consideration and unanimous approval of the payments listed in Appendix A, confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Pearson to authorise the payments made by internet banking.

b)       It was resolved to approve the payment of the Parish Games invoice when received.

a)       Cllr Cranage advised he is meeting a company this week to obtain quotes for drainage works on Friday Street and Broad Marston Road. It is hoped these will be available for the April meeting.

b)       Persimmon have provided proposed designs for the Meon Way Garden Open Space. The Meon Vale Residents Association Executive Committee met to discuss these proposals and their comments were provided to the Members. Cllrs Weller, Pearson & Cotton to arrange a meeting with Persimmon to discuss these proposals and draft a response to the Meon Vale Residents Association. These plans will be brought to the April Parish Council meeting which is being held at Meon Vale.

A meeting took place between some Councillors and Wendy Hopkins from Brodie Planning to discuss the review of the NDP. Advice has been sought from the Planning Policy Officer as the Parish Council is seeking to modify its plan to protect against speculative developments/outside the defined boundary given that WDC cannot demonstrate a 5 year housing land supply.  The Parish Council is looking to modify the plan so a level of protection against housing development outside the identified development boundary is in place without the need for a full review of the NDP ahead of the adoption of the South Worcestershire Development Plan Review. A response has been received stating that adding a development boundary to the NDP would be a material modification which does change the nature of the plan; as such this would require independent examination and a referendum. Further advice has been sought and a response is awaited.

The weather conditions are still preventing clearance works at the ditch being carried out. Clerk to request the Lengthsman reinforce the grill as this has become damaged.

Members noted John Hyde has:

–          Cleared out gully grates and verge grips on Long Marston Rd

–          Cleared verge grips on Honeybourne Rd

–          Met with Steve Baker and further grip works to take place.

Future Tasks:

None at present.

a) Risk Assessment Schedule – the minor changes were accepted

b) Data Protection & Information Security Policy – accepted

c) Asset Register – accepted

d) Cllr Shiers is working on it the Biodiversity Policy with Pebworth in Bloom.

a)       None

Council confirmed the date of the next Ordinary Parish Council Meeting on Monday 8^th April 2024 at 7.00pm in the Village Hall, Meon Vale

Council confirmed the date of the Annual Parish Meeting on Monday 22^nd April 2024 at 7.00pm in the Village Hall, Pebworth