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Pebworth Parish Council

Council Meeting 8th April 2024

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  1. Agenda
  2.  Minutes

Agenda

To all Members of the Council

 

You are hereby summoned to attend an ordinary meeting of the Pebworth Parish Council to be held in Meon Vale Village Hall, Pebworth on Monday 8th April 2024 at 7.00pm for the purpose of transacting the following business only.

 

 

 

Donna Bowles
Clerk to the Council                                                                                        

 

MEETING AGENDA

 

1.         Apologies:

To consider any Members reasons of absence
2.         Register of Interests:

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

 

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

 
3.         Open Forum

Chairman to Move: The Meeting & Standing Orders be now adjourned:

 

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

 

To receive Ward Member’s Reports.

County Cllr Adams

District Councillor Ciotti

District Councillor Robson

Chairman to Move: To close the adjournment and the suspension of Standing Orders
4.         Minutes:

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on Monday 11th March 2024 – circulated 12.03.24
5.         Planning Matters:

a)       W/23/02156/FUL Proposal: Demolition of existing dwelling and construction of nine dwellings, creation of new vehicular access into site along with private driveways and gardens, alteration and extension of retained outbuilding at Elm View and alteration and extension of Walnut Tree Cottage. Location: Elm View, Chapel Road, Pebworth, Stratford Upon Avon, CV37 8XJ. Additional information received. Any further comments to be made by 26th March.

Decisions:

b)       W/23/02468/CU Proposal: Change of Use of cottage from ancillary accommodation to the main dwelling, to a holiday let. Location: Ullington Hall, Buckle Street, Ullington, Evesham, WR11 8QH. Application approved subject to conditions.
6.         Finance:

a)       To receive the Clerk’s report on payments made since the last meeting

b)       To consider for approval the schedule of payments to be made by internet banking

c)       To consider the fourth quarterly bank reconciliation balances, budgets and income and expenditure
7.         Council & Community Matters:

To consider :

a)       the use of the Recreation Field for parking for Pebworth Open Gardens weekend (26th/27th May)

b)       way forward regarding overgrown hedge on Broad Marston Rd. Although it has been cut back it is still causing visibility issues

c)       County Cllr Adams’s suggestion regarding the issues on Back Lane

d)       To receive update regarding quotes for drainage works on Friday Street and Broad Marston Road.

e)       To receive and consider plans for the proposed designs by Persimmon on the Meon Way Garden Open Space.

f)        To note Police report.
8.         Neighbourhood Development Plan:

To note update and await quote from Brodie Planning Associates.
9.         The Close & Recreation Field

a)       To note the annual inspection has taken place. Report is awaited.

b)       To receive update on ditch at The Close and to note the Lengthsman has repaired the grill
10.     Cemetery:

To note:

a)       an interment took place on 22nd March.

b)       A pre-purchased plot has been approved. This is a request from a spouse to purchase a single grave directly adjacent to a grave. Considered and approved by Cllrs Shiers, Parkins, Cotton & the Clerk

c)       To note annual audit has taken place.
11.     Allotments:

All allotment invoices have now been sent; 10/11 have paid to date. Clerk has sent reminders.
12.     Highway Matters:

a)       To note blocked drain on Back Lane has been reported. County Highways has raised a work order to clean the bully and catch pit. It is anticipated these works will be completed within 4 weeks.

b)       Complaints have been received regarding the condition of Dorsington Rd. County Highways are investigating and reporting back with any works that may be required.
13.     Lengthsman/Maintenance Matters:

a)       To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)       To consider future tasks to be issued to the Lengthsman

c)       To note VAS data
14.     Policy Reviews:

a)       Zero Tolerance Policy

b)       Social Media Policy

c)        Statement of Internal Control
15.     Matters raised by Councillors: for consideration and or items for future agendas
16.     Date of Next Meeting:

To confirm the date of the :

–          Annual Parish Meeting at 7.00pm on Monday 22nd April 2024 at the Village Hall, Pebworth.

–          Annual Council Meeting at 7.00pm on Monday 13th May 2024 at the Village Hall, Pebworth

–          Ordinary Parish Council Meeting directly following the Annual Council Meeting on Monday 13th May 2024 at the Village Hall, Pebworth
17.     Closure of Meeting :

 

 Minutes

 Pebworth Parish Council

Minutes of the Ordinary Parish Council Meeting held

At the Meon Vale Village Hall, Pebworth on Monday 8th April 2024

 

Present:  Councillors: Richard Weller (Chairman), Simon Shiers, James Pearson, Sam Parkins, David Cranage & Jodi Cotton

In attendance: County Councillor Adams (19:10) & Mrs D Bowles (Clerk)

 

 

Also in attendance: 1 member of the public.

1.        Apologies Considered for Absence:

None
2.        Register of Interests:

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were asked to

declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their

nature.   

None declared
3.        Open Forum: The Chairman suspended the formal meeting for the Ward Members and public participation.

a)       1 member of the public was in attendance:

–          Update the Parish Council Facebook page with a more modern photo

–          Petrus to be updated with Cllr information

b)      County Councillor Adams – arrived at 19:10

c)       District Councillors Robson & Ciotti – not in attendance or apologies received

The Chairman closed the open forum and reconvened the meeting at 19:05
4.        Acceptance of Minutes:

The Minutes of the Ordinary Parish Council Meeting held on Monday 11th March at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Chairman.
5.        Planning Matters:

a)       W/23/02156/FUL Proposal: Demolition of existing dwelling and construction of nine dwellings, creation of new vehicular access into site along with private driveways and gardens, alteration and extension of retained outbuilding at Elm View and alteration and extension of Walnut Tree Cottage. Location: Elm View, Chapel Road, Pebworth, Stratford Upon Avon, CV37 8XJ. Additional information received. No further comments were made by the Parish Council.

Decisions:

b)       W/23/02468/CU Proposal: Change of Use of cottage from ancillary accommodation to the main dwelling, to a holiday let. Location: Ullington Hall, Buckle Street, Ullington, Evesham, WR11 8QH. Application approved subject to conditions.

c)       W/24/00258/HP Proposal: Single storey rear extension (Variation of condition 2. Ref W/22/01253/HP) Location: Ivy Cottage, Front Street, Pebworth, Stratford Upon Avon, CV37 8XQ. Application approved subject to conditions

Appeal:

d)       PLANNING INSPECTORATE REF:- APP/H1840/W/23/3335809 Proposal: Outline application for the erection of 4no. self-build dwellings with all matters reserved apart from access. Site at: Paddock Off Dorsington Road, Pebworth. Cllr Cranage to provide comments by 1st May.
6.        The Chairman suspended the formal meeting at 19:20 for County Councillor Adams to provide a report which is appended to the minutes.

–          County Councillor Adams proposed that the Parish Council convene a meeting with Ian McCleod; Head of Planning, Wychavon.  This stems from the additional planning applications being received for new developments which are not in line with the NDP. Cllr Weller will contact District Councillor Robson to arrange this. Cllrs Cranage and Pearson to attend with Cllr Weller if he is available.

–          There is a concern regarding the 50mph speed limit between two roundabouts at Meon Vale. It’s particularly hazardous for children who need to walk along this road to catch the bus. Given that this impacts residents from both Worcestershire and Warwickshire, County Councillor Adams has recommended that the Parish Council collaborates with the District Council and County Council, along with Warwickshire’s Parish Council, to collectively push for necessary changes to be made.

The Chairman reconvened the meeting at 19:50
7.        Finance:

a)       Council noted the Clerk’s report on payments made since the last meeting.

 

PAYMENT PAYEE DETAILS TOTAL VAT NET
BACS Karen Pearson Village Website Domain Renewal 23.96 0.00 23.96
BACS Mike Hawkins Grave Digging 525.00 525.00
548.96 0.00 548.96

 

b)       The Council gave consideration and unanimous approval of the payments listed in Appendix A, confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Pearson to authorise the payments made by internet banking.

c)       Consideration was given to the fourth quarterly bank reconciliation, account balances and income and expenditure budgets. These were agreed by all Members.
8.        Council & Community Matters:

Considered:

a)       It was resolved in principle, subject to weather conditions, the use of the Recreation Field for parking for Pebworth Open Gardens weekend (26th/27th May).

b)       It was resolved for the Clerk to contact County Highways to investigate the overgrown hedge on Broad Marston Rd. Although it has been cut back there are still concerns regarding visibility issues.

c)       An email has been received regarding the issues on Back Lane where vehicles have been causing damage to the verge. It was resolved for the Clerk to respond to the resident advising that the Parish Council will monitor the situation and consider potentially extending the bollard scheme on Front St if there is a need.

d)       Cllr Cranage had scheduled a meeting with a contractor to address the flooding concerns on Friday St & Broad Marston Road. However, the contractor failed to attend and has not responded to subsequent follow-up calls. One quotation has been received, which is deemed to be excessive. Cllr Cranage proposed exploring additional options and has sought assistance from Cllr Weller in this matter. Due to the persistent wet conditions in the field, it was agreed to postpone further investigations until they have dried up.

e)       A meeting was held between Cllr Weller, Cllr Pearson, Cllr Cotton and representatives from Persimmon.  It was agreed that the Parish Council will drive the consultation with Persimmon producing plans to assist. Cllr Pearson stated the consultation is scheduled for May, after which Persimmon will seek planning permission for a Multi-Usage Games Area (MUGA), a cycle track and a reflection garden. The planning process is expected to take 3-4 months, with the proposed construction likely to occur next year.

f)        Members noted the Police report.
9.        Neighbourhood Development Plan:

Members noted the update. Clerk is awaiting a quote from Brodie Planning Associates.
10.    The Close & Recreation Field

a)       Members noted the annual inspections have taken place. The reports have been received with no major concerns. There has been some graffiti noted – Lengthsman to clean.

b)       It is still too wet to clear the ditch on The Close and it was noted the Lengthsman has repaired the grill.
11.    Cemetery:

Interment:

Members noted:

a)       an interment took place on 22nd March.

b)       A pre-purchased plot has been approved. This is a request from a spouse to purchase a single grave directly adjacent to a grave. Considered and approved by Cllrs Shiers, Parkins, Cotton & the Clerk

c)       The annual audit has taken place.
12.    Allotments:

All allotment invoices have now been paid.
13.    Highway Matters:

a)       Members noted the blocked drain on Back Lane has been reported. County Highways has raised a work order to clean the gully and catch pit. It is anticipated these works will be completed within 4 weeks.

b)       Complaints have been received regarding the condition of Dorsington Rd. County Highways are investigating and will report back with any works that may be required.

c)       Members noted a wall on Front St has collapsed into the garden. The owner advised he will carry out investigations and make it safe if necessary. Contractors are looking at what works are required this week.
14.    Lengthsman/Handyman Matters:

a)       Grip works have been carried out with more to follow.

b)      VAS Data was noted.
15.    Policy Reviews:

a)       Zero Tolerance

b)       Social Media

c)      Statement of Internal Control

These were reviewed and accepted with no changes being made.
16.    Matters Raised by Members: The following matters were raised by Council Members for consideration for future agendas:

a)       None
17.    Date of Next Meeting:

Council confirmed the date of:

–          Annual Parish Meeting at 7.00pm on Monday 22nd April 2024 at the Village Hall, Pebworth.

–          Annual Council Meeting at 7.00pm on Monday 13th May 2024 at the Village Hall, Pebworth

–          Ordinary Parish Council Meeting directly following the Annual Council Meeting on Monday 13th May 2024 at the Village Hall, Pebworth
18.    Closure of Meeting:  The Chairman closed the meeting at 20:30 hrs

 

 

 

Chairman: ______________________________________________Date:_________________

 

FINANCE

 

Verified & Confirmed Account Balances as at 31st March 2024

Treasurers Account 6,606.13
Business Bank Instant 37,509.47
Total 44,115.60

 

APPENDIX A – PAYMENTS

 

PAYMENT PAYEE DETAILS TOTAL VAT NET
BACS HMRC Clerk & P C Tax & NIC 130.00 130.00
BACS Mrs D Bowles Clerk’s Salary & Expenses 664.91 664.91
BACS Limebridge Mowing 198.00 33.00 165.00
BACS Steve Baker Lman Works 32.00 32.00
BACS Steve Baker The Close works 40.00 40.00
BACS ROSPA Annual Play Inspections 415.20 69.20 346.00
DD Nest Clerk’s Pension 87.45 87.45
DD Ionos Email 7.20 1.20 6.00
DD O2 Mobile Phone 9.24 1.54 7.70
DD Yu Energy Streetlight Energy 200.58 9.55 191.03
DD Yu Energy Streetlight Energy 43.25 2.06 41.19
1827.83 116.55 1711.28

 

 

 

 

APPENDIX C – VAS DATA

 

Documents

Committees