Council Meeting – 2nd October 2023

To consider any Members reasons of absence

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never

improperly confer an advantage or disadvantage on any person or act to gain financial or other

material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on Monday 4^th September 2023 – circulated 5.9.23

a)       W/23/01761/HP Location: 14 Middlesex, Pebworth Road, Ullington, Pebworth, Stratford Upon Avon, CV37 8XF Description of Proposal: Hobby workshop (part retrospective)

b)       W/23/01657/FUL Location: Ryknild, Buckle Street, Honeybourne, Evesham, WR11 8QQ Description of Proposal: Erection of garage, workshop and storage building

c)       W/23/01573/HP Location: Cherry Orchard, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Description of Proposal: Two storey front extension, and first floor rear and side extensions. Cllr Weller declared an interest in this application and did not take part in responses. Following consultation via email Clerk responded with –

“Whilst Pebworth Parish Council has no problem with the principle of redeveloping and expanding the existing property we would ask that the Planning Officer check the design and materials comply with the Design Policy P3, page 33 of the Pebworth Parish Neighbourhood Plan.

Should you be minded to approve this application the Parish Council would like consideration given to neighbouring and nearby property owners in relation to appropriate traffic and construction management conditions, eg working hours, washing of tyres as the site is at the end of a narrow, single track road with other properties also being improved upon. “

d)       W/23/01136/HP Location: Hill House, Pebworth Road, Ullington, Pebworth, Stratford Upon Avon, CV37 8XG Description of Proposal: Single-storey extension to rear, first-floor extension to side, new dormer windows and external alterations. Following consultation via email Clerk responded with “No Comment”.

Decisions:

e)       W/23/01125/FUL – Installation of 24 Ground Aligned Photovoltaic Solar Panels at Low Furrow Farmhouse, Low Furrow Farm, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8AP. Application Approved Subject to Conditions.

f)        W/23/00899/HP – Proposal: Construction of detached garage/garden store/workshop (part Pebworth Parish Council retrospective) Location: Mobile Home At, Sunnycroft, Pebworth Road, Ullington, Pebworth. Application Approved Subject to Conditions.

g)       W/23/00628/FUL Proposal: Removal of Condition 4 on granted planning approval W/12/01027 – Replacement dwelling Location: Mobile Home At, Sunnycroft, Pebworth Road, Ullington, Pebworth. Application Refused.

a)       To receive the Clerk’s report on payments made since the last meeting

b)       To consider for approval the schedule of payments to be made by internet banking

c)       The provision of Parish Council wreath regarding Remembrance Day

d)       To consider and approve the second quarterly bank reconciliation, account balances and income and expenditure budgets.

e)       To note new 24 month mobile contract has been signed at £7.70 pm which is a 50% reduction.

To note:

a)     A works order has been given to lift the crowns on the 12 trees on Chapel Rd. These works will take place end Oct/beg of Nov when the trees are dormant.

b)     Update still awaited regarding dog bins on Meon Way Gardens.

c)     To receive update following meeting with Persimmon Homes on 29th September.

d)     To consider way forward regarding policing situation at Meon Way Gardens.

To note remedial works have now been completed.

Further report awaited regarding headstone audit.

To note allotment plot 10 has now been handed back and deposit of £20 refunded. Clerk has offered this to the next on the list but has not received a response to date.

Following recent enquiry from a resident, Highways has raised a request with the Minor Infrastructure Projects Team to survey a single dropped crossing opposite 2, and 3, Chapel Road. If accepted it may still need funding.

a)       To note Lengthsman’s jobs issued from last Council meeting; comment on progress

b)       To consider future tasks to be issued to the Lengthsman

c)       To note VAS data

To confirm the date of the Ordinary Parish Council Meeting at 7.00pm on Monday 6^th November 2023 at the Village Hall, Pebworth.

Cllrs Shiers & Parkins – accepted

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were asked to

declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their nature.   

Item 6c – Cllr Weller planning application

a)       5 members of the public were in attendance:

–          Resident thanked the Parish Council for help regarding the proposed dropped kerb and the lifting of the canopies of the trees on The Close.

–          Complaint regarding a resident in Elm Close; although this is not something the Parish Council can be involved with the Clerk will inform the local police officer.

–          Query raised regarding the VAS data. Cllr Weller advised this is being monitored and the data is provided in the minutes.

–          An update was given regarding the recent meeting with Meon Way Residents Association and Persimmon Homes. Minutes are provided as Appendix B.

–          District Councillor Robson had a meeting with the police regarding Meon Way Gardens. They have agreed they will drive around Meon Way when they are in Pebworth. She has suggested a mobile police van to perhaps carry out a surgery for residents. A resident stated there does seem to have been a better police presence recently.

–          Welford Bridge is being closed; Cllr Cotton will provide the predicted closure dates which will be appended at the end of the minutes (Appendix C)

b)       County Councillor Adams – arrived 19:45.

c)       District Councillor Ciotti sent her apologies. She is currently investigating the issue with the dog bins at Meon Way Gardens.

The Chairman closed the open forum and reconvened the meeting at 19:30

Wychavon District Council are pushing a drive on food waste and recycling

The South Worcestershire Development Plan has been formally submitted to the Secretary of State for independent examination

The Minutes of the Ordinary Parish Council Meeting held on Monday 4^th September at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Chairman.

a)       W/23/01761/HP Location: 14 Middlesex, Pebworth Road, Ullington, Pebworth, Stratford Upon Avon, CV37 8XF Description of Proposal: Hobby workshop (part retrospective). Following discussion Clerk to respond “No comment”.

b)       W/23/01657/FUL Location: Ryknild, Buckle Street, Honeybourne, Evesham, WR11 8QQ Description of Proposal: Erection of garage, workshop and storage building. Following discussion Clerk to respond “No comment”.

c)       W/23/01573/HP Location: Cherry Orchard, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Description of Proposal: Two storey front extension, and first floor rear and side extensions. Cllr Weller declared an interest in this application and did not take part in responses. Following consultation via email Clerk responded with –

“Whilst Pebworth Parish Council has no problem with the principle of redeveloping and expanding the existing property we would ask that the Planning Officer check the design and materials comply with the Design Policy P3, page 33 of the Pebworth Parish Neighbourhood Plan.

Should you be minded to approve this application the Parish Council would like consideration given to neighbouring and nearby property owners in relation to appropriate traffic and construction management conditions, eg working hours, washing of tyres as the site is at the end of a narrow, single track road with other properties also being improved upon.”

d)       W/23/01136/HP Location: Hill House, Pebworth Road, Ullington, Pebworth, Stratford Upon Avon, CV37 8XG Description of Proposal: Single-storey extension to rear, first-floor extension to side, new dormer windows and external alterations. Following consultation via email Clerk responded with “No Comment”.

Decisions:

e)       W/23/01125/FUL – Installation of 24 Ground Aligned Photovoltaic Solar Panels at Low Furrow Farmhouse, Low Furrow Farm, Dorsington Road, Dorsington, Pebworth, Stratford Upon Avon, CV37 8AP. Application Approved Subject to Conditions.

f)        W/23/00899/HP – Proposal: Construction of detached garage/garden store/workshop (part Pebworth Parish Council retrospective) Location: Mobile Home At Sunnycroft, Pebworth Road, Ullington, Pebworth. Application Approved Subject to Conditions.

W/23/00628/FUL Proposal: Removal of Condition 4 on granted planning approval W/12/01027 – Replacement dwelling Location: Mobile Home At Sunnycroft, Pebworth Road, Ullington, Pebworth. Application Refused.

a)       Council noted no payments have been made since the last meeting.

b)       The Council gave consideration and unanimous approval of the payments listed in Appendix A, confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed. Cllr Weller to authorise the payments made by internet banking.

It was resolved to:

c)     to purchase a Parish Council wreath regarding Remembrance Day

d)     approve the second quarterly bank reconciliation, account balances and income and expenditure budgets. Cllr Cotton initialled.

e)     Members noted new 24 month mobile contract has been signed at £7.70 pm which is a 50% reduction.

Members noted:

a)       A works order has been given to lift the crowns on the 12 trees on Chapel Rd. These works will take place at the end of Oct/beg of Nov when the trees are dormant.

b)       Update still awaited regarding dog bins on Meon Way Gardens.

c)       Update following meeting with Persimmon Homes on 29th September was discussed during Open Forum.

d)       Policing situation at Meon Way Gardens was discussed during Open Forum.

e)       SIMS Metals appear to be working past 9pm which is in contravention of planning. District Councillor Robson will take this forward with Enforcement.

Broadway volunteers finished putting in the flood alleviation works at the Heart of England Forest.

Extra drainage system has been installed and it is hoped the flooding has been solved under Honeybourne bridges.

Grant provided for the village hall

It has been agreed for a temporary pedestrian crossing for the proposed Honeybourne Railway Station car park.

Street cleaning works to be requested by District Councillor Robson.

The Chairman reconvened the meeting at 20:10

Members noted the remedial works have now been completed and the remaining balance can now be paid.

Clerk to place a reminder in the Piper & Petrus that dogs are not allowed on the Recreation ground.

New numerical padlock to be bought for the Rec, Clerk to advise allotment holders of the code.

Members considered the additional headstone audit report. There are 24 headstones that require immediate work with a further 18 to be re-checked in the future. It was resolved to accept the quote from Simply Stone and for Clerk to issue the works order.

Members noted allotment plot 10 has now been handed back and deposit of £20 refunded. Clerk has offered this to the next person on the list but has not received a response to date.

a)       Following the recent enquiry from a resident during the September Open Forum, Highways has raised a request with the Minor Infrastructure Projects Team to survey a single dropped crossing opposite 2, and 3, Chapel Road. If accepted it may still need funding.

b)       Query raised regarding speed limit on Campden Rd B4632. Clerk to contact Warwickshire Highways.

c)       VAS data is provided as Appendix D

a)       Works carried out:

–          Vegetation cleared from the Bus shelter on Broad Marston Road and a coat of fence paint given.

–          Cleared the grill on The Close ditch bridge and removed debris.

b)       Future Tasks:

–          Tennis net to be taken down

–          Zip wire works to be undertaken after the half term break

–          Grip clearance works.

c)       VAS data is appended to the minutes.

a)       A request had been received from the Friends of Pebworth First School to place a banner on The Rec’s fence, advertising the school’s open day.  This was unanimously approved.

Council confirmed the date of the next Ordinary Parish Council Meeting on Monday 6^th November 2023 at 7.00pm in the Village Hall, Pebworth.