To consider any Members reasons of absence

Members are reminded of the need to keep their register of interests up to date.

Members are reminded that they must act solely in the public interest and should never improperly confer an advantage or disadvantage on any person or act to gain financial or other material benefits for themselves, their family, a friend, or close associate.

Disclosure of Interests
Members to disclose any disclosable pecuniary interests in items on the agenda and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

To receive Ward Member’s Reports.

County & District Councillor Robson’s Report –  March 2026

District Councillor Ciotti’s Report – March 2026

Chairman to Move: To close the adjournment and the suspension of Standing Orders

To consider and approve the wording of the Clerk’s Minutes of the Parish Council Meeting held on 13^th April 2026– Circulated on 20^th April 2026

1.Applications:

a.      Application Number : W/26/00782/HP Location: The Granary, 2 Rookery Court, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Description of Proposal: Proposed garage conversion to a utility room, and associated works.

2.Appeals:  None received

a)      3.Decisions:

a.      Planning Ref: W/26/00404/HP Demolition of existing outbuilding and construction of proposed outbuilding Location: 8 Dorsington Road, Pebworth, Stratford Upon Avon, CV37 8XB – APPROVED

b.      Planning Ref: W/26/00447/FUL – Change of use of building to holiday let accommodation, with external alterations – APPROVED

1.      To consider Section 1 – Annual Governance & Accountability Return FY 2024/25

2.      To consider Section 2 – Annual Governance & Accountability Return – Accounting Statements – Pebworth Parish Council Pebworth Parish Council Accounts FY 2024/25

3.      To receive the Clerk’s report on payments made since the last meeting

4.      To consider for approval the schedule of payments by internet banking

5.      To note April income

6.      To note internal audit report

7.      To consider the fourth quarterly bank reconciliation balances, budgets and income and expenditure

8.      Application for debit card

9.      To note receipt of first half of precept

1.      To receive update regarding “reserved parking” signage at Town Pool

2.      To note cones have now been removed by highways

1.      To note emails regarding antisocial behaviour at Meon Way Gardens.

1.      To note monthly reports and consider any works required

1.1.  To note damage to MUGA – see email from Lengthsman

1.      To receive update from Cllr Pearson

1.      One ashes internment 5^th May

2.      To discuss email regarding donation of bench.

1.      None to note

1.      Update re electricity charges – Clerk

2.      Streetlight Pt 0042 Chapel Road Pebworth repair needed

1.      To note and discuss VAS sign quotes – Clerk

1.      To note Lengthsman’s jobs issued from last Council meeting; comment on progress.

2.      To discuss future Lengthsman’s jobs

a.      To reinstall tennis nets for the summer

3.      The VAS data for April was noted

To confirm date of the next Ordinary Parish Council Meeting at 7.00pm on Monday 1^st June 2026 at the Village Hall, Pebworth.

Cllr Simon Shiers.

Disclosures of Interests:

Members were reminded of the need to keep their register of interests updated. Members were asked to declare any Disclosable Pecuniary or other Interests in items considered in virtual meetings and their nature.

Chairman to Move: The Meeting & Standing Orders be now adjourned:

At the Chairman’s discretion residents are invited to give their views and question the Parish Council on issues on this agenda or raise issues for future consideration.  Members of the public may not take part in the Parish Council Meeting.  There will be no discussion by members of the Council during this session, but the views expressed may be considered later as part of particular agenda items.  During this period, in accordance with the revised Code of Conduct, members of the Council who have a disclosable interest (but not a disclosable pecuniary interest) in an item on the agenda may also make representations, answer questions, or give evidence relating to that item.

Community Speed Checks
A member of the public attended the meeting to propose signage for community speed watch.  In principle the design has been agreed but awaiting information on size and location – also recommended other village organisations are consulted.

Thank you to PIB for the litter pick that was conducted recently. A huge amount of litter was collected and has made an enormous difference to the village.

A member of the public has asked that the grips are cleared – these are regularly checked and cleared by the Lengthsman.

Dog fouling – This is due for review and will be added to the questionnaire sent to residents regarding the NDP.

To receive Ward Member’s Reports.

County & District Councillor Robson’s Report – April 2026

District Councillor Ciotti’s report – April 2026

Chairman to Move: To close the adjournment and the suspension of Standing Orders

The Chairman closed the open forum and reconvened the meeting at 19.27

The Minutes of the Ordinary Parish Council Meeting held on Monday 13^th April 2026 at the Village Hall, Pebworth were considered and approved by the Council to be a true record of the meeting and were signed by the Chairman.

1.Applications:

a.      Application Number: W/26/00782/HP Location: The Granary, 2 Rookery Court, Back Lane, Pebworth, Stratford Upon Avon, CV37 8XA Description of Proposal: Proposed garage conversion to a utility room, and associated works. No objection from the Parish Council

2. Appeals – None received

a)      3.Decisions:

a.      Planning Ref: W/26/00404/HP Demolition of existing outbuilding and construction of proposed outbuilding Location: 8 Dorsington Road, Pebworth, Stratford Upon Avon, CV37 8XB – APPROVED.

Planning Ref: W/26/00447/FUL – Change of use of building to holiday let accommodation, with external alterations – APPROVED

1.      Section 1 – Annual Governance & Accountability Return FY 2025/2026 will be considered and approved in the June Meeting

2.      Section 2 – Annual Governance & Accountability Return – Accounting Statements – Pebworth Parish Council Pebworth Parish Council Accounts FY 2025/2026 these will be considered and approved at the June meeting.

3.      The Council gave consideration and unanimous approval of the payments listed in Appendix A, confirming the payments in Appendix A have been approved by full Council and there is provision within the budget, and that financial regulations and relevant policies have been followed.

4.      The income received during April 2026 was noted

5.      The end of year bank reconciliation balances, budgets and income and expenditure will be considered and approved at the next meeting

6.      Application form has been completed for a debit card for the Parish Council account

7.      Receipt of the first half of the precept has been noted.

1.    To receive update regarding “reserved parking” signage at Town Pool – under further review, awaiting update from County Council regarding this.

2.    To note cones by the Church have now been removed by highways.

1.      The Council members noted and discussed several emails received regarding antisocial behaviour at Meon Way Gardens.

1.      Members noted the monthly reports.

2.      Damage of the MUGA surface has been reported by the Lengthsman it is thin and breaking up in places – email to MUGA supplier asking re the thickness the MUGA should have been, quotes to be obtained for repair.

1.      Update: Neighbourhood Development Plan:

Cllr Pearson has investigated several other NDP consultancy companies. All, apart from Brodie Planning, would attend the initial meeting and key meetings in person, with all other working group meetings conducted remotely. There were concerns that this approach would not be the right fit for Pebworth. As all quotes received were of a similar cost, the Council resolved to continue with Brodie Planning.

1.        One internment was carried out in May.

2.        Consideration of email regarding a request to buy a bench for the burial ground has been discussed – agreed in principle but made from recycled material and subject to location – ask Lengthsman to remove the dead vegetation to the right of the gates to burial ground.

Nothing to note.

1.      To discuss email from Clear Utility Solutions re electricity charges – we are in a contact with Valda Energy until 2028, charges have gone up considerable so are currently on a good rate, but this will be investigated again by the clerk.

2.      Streetlight PT 0042 needs repair – engineer has been contacted and this is in hand.

1.      To discuss VAS sign quotes – further quote to be obtained by Elan City

1.      To note Lengthsman’s jobs issue from Las Council Meeting: comment on Progress.

a.      Rotation and charging of VAS signs following site specific approval / authorisation Meon Gardens and Broadmarston Road

2.      Future Lengthsman’s jobs

a.      To reinstate tennis nets for the summer

b.      To ask Lengthsman to investigate rubbish/ brash at the burial ground

c.      To ask Lengthsman to check grips around the village

VAS data was noted for April 2026

None.

1.      Damage to MUGA – Clerk to investigate

2.      Contact family requesting to place bench in the burial ground – clerk

3.      To obtain VAS quote from Elan City

4.      Awaiting update from Highways re Town Pool Parking – Barry Barnes

Council confirmed the date of the next Ordinary Parish Council Meeting on Monday 1^st June at 7.00pm in the Village Hall, Pebworth